Again, in many companies equipment purchases are de-centralized, spanning multiple departments within an organization. Because of this, organizations not only struggle to keep track of the equipment population, but also lack an efficient process to track and allocate costs. These inefficiencies lead to asset under-utilization, multiple equipment types, expanding vendor lists, supply storage and management challenges as well as an increase in invoice processing time. All of these issues ultimately add costs and disrupt core business processes.

By incorporating leading edge software solutions such as Print Audit with our own business process improvements, BMP is able to efficiently collect and analyze a large volumes of output-critical information while minimizing disruption to our client's business units.

By finding the proper balance between these three factors, the optimal solution will become apparent.

BMP is armed with many different tools and strategies for optimizing output environments, all of which are deployed to address the specific challenges and opportunities of each individual customer. Standardizing the output environment by vendor or equipment type, for example, is just one method that can be employed in the Solution Optimization phase of a project. The benefits typically associated with this tactic include:

Although Discovery and Optimization are key components of the process, Managing the initial implementation and on-going execution phase are the most critical. Because the execution of the initiative crosses multiple organizational boundaries, establishing a cross-functional project team (consisting of representatives from all of the major departments or groups impacted by the initiative) will deliver the best results.

Executive-level sponsorship and communication are the keys that will unlock the possibilities and allow the DocuVANTAGE program to flourish within the organization. Establishing an Executive Sponsor and communicating the goals and objectives of the initiative to every employee at every level is critical and will create the buy-in and cooperation needed to achieve program objectives. The Executive Sponsor of the initiative should be involved in establishing the project team and providing overall direction, guidance and barrier-breaking needed during the implementation.

Our recommendation is to implement the project in a phased approach, beginning with a beta test in one of the Executive Sponsor's departments. This will give the project team the opportunity to work through any issues or problems with the plan while also ensuring they have maximum buy-in from the users.

Finally, training should be included in the project plan when implementing the new solution. This will reduce employees' natural anxiety to change and improve productivity by ensuring that all personnel are informed and understand how to best utilize the technology.

By following these steps, your organization can achieve productivity and efficiency improvements while also enjoying the benefits of saving money and driving bottom line profits.

Our Promise To You
At BMP, we recognize that experience, collaboration, planning and ongoing customer commitment are critical to a smooth transition and the ultimate success of the DocuVANTAGE program. We have subsequently developed processes and procedures designed to ensure the highest possible success ratios on every aspect of the engagement. Our project management plan delves into every aspect of the installation and execution process and serves as a tactical roadmap throughout the engagement. From pre-deployment installation planning to post deployment user training. BMP Is Your Total Enterprise Output Management Solution.